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Impact of Fleet Management Software on Vehicle Maintenance and Fuel Costs

It only takes so long to realize that ensuring transport availability is one part of your job as a transportation manager. The other, perhaps more challenging part, is managing your fleet effectively. This includes ensuring fleet vehicles are well-serviced and the fuel costs are minimum.

Sure, you could set up calendar reminders for your next service date and develop new routing plans to reduce fuel costs monthly. But the process is time-consuming and far from practical.

Using fleet management software for transport management is a much better option. It alerts you on your fleet status and updates on fuel usage and tactical ways to reduce it. How? Let’s take a look.

How Fleet Management Software Impacts Vehicle Maintenance and Fuel Costs

  1. Reduced Fuel Consumption

Most fleet management software comes with sensors that help managers like you measure different aspects of fuel consumption. Some collect data from the vehicle’s engine control module (ECM) to monitor where and how fuel is spent.

  1. Idling – Believe it or not, your drivers may be wasting a quarter to a half gallon of fuel every hour idling. By monitoring idling, facility managers can suggest ways to reduce fuel consumption.
  2. Speed – A higher speed corresponds to higher fuel consumption. One way to reduce this is to ensure your fleet vehicles run at optimal speeds. You can do this by setting speed limits for your fleet vehicles and tracking their movement using fleet management software.
  3. Routes – There is no doubt that a shorter route can offer higher fuel efficiency. In fact, a McKinsey study shows that 20% of mileage can be saved with proper optimization.
  4. Fleet management software comes with live GPS tracking that can suggest the best routes for drivers to take. It will also monitor real-time traffic and suggest alternatives based on the history of traffic congestion and road closures.
  5. Monitoring Drivers – Despite guidelines set in place, drivers can cause higher fuel consumption due to their driving. Fleet management software takes care of this by monitoring driver behavior and through video tracking to suggest improvements.
  6. Reduced Maintenance Costs

The adage “prevention is better than cure” is especially true in fleet management. Why? Because it is much easier to identify potential issues through regular maintenance checks and save on vehicle repair or maintenance costs.

Not to mention, keeping your fleet vehicles and top-notch condition helps your employees have a comfortable commute sponsored by you. This, in turn, improves the employee experience.

  1. Fleet management software makes this process much easier by simplifying fleet monitoring and automating reminders. Let us see how.
  2. Measures driving distance – The more your vehicle gets used, the more susceptible it becomes to wear and tear. For instance, your fleet of vehicles may need maintenance every once in three months or four, depending on the distance traveled. Fleet management software calculates the distance traveled by your vehicles, helping you estimate usage and when to schedule maintenance checks better.
  3. Monitors driver behavior -Fleet management software helps monitor your vehicle. It notes changes such as acceleration, hard braking, how the vehicle maneuvers over a speed breaker, etc. This will provide you with a comprehensive view of your vehicle’s vehicle’s performance, including wear and tear, break heat, etc.
  4. Measures vehicle usage – You might use many vehicles for your fleet without even realizing it. And this can cost you more than you think.

Fleet management software considers your fleet’s history to see how frequently your fleet vehicles get used. So, if you see your fleet vehicles go unused, you can reduce their number and save on driver salaries, parking, and maintenance.

All of these details help you schedule maintenance checks much before your vehicles break down. Some software even goes the extra mile to remind you of maintenance checks. This way, you never have to worry about the efficiency of your fleet, and your employees can enjoy the best possible commute experience.

Saving Up Using Fleet management software

While the safety of your employees’ pick-up and drop schedules is important, your focus should be on your fleet management too. Assessing costs before running a full-scale service for your employees is a must.

MoveInSync’s fleet management software helps you take control of your fleet efficiently. With features dedicated to improving your existing transport system, you can enhance your fleet performance effortlessly. But don’t take our word for it.

Several Fortune 500 companies use MoveInSyc’s SaaS-based employee transportation solution to manage their employee transport processes end to end. Companies like Amazon and Pfizer even have glowing reviews on our website.

So, what are you waiting for? Take control of your transport operations, from scheduling to billing, with MoveInSync. Visit our website today.

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